Submitting a room reservation for the Seattle Program Center is incredibly time consuming and there is a lot of room for error. For example, the calendar does not show which room is reserved, so you have to click on each event so you can see if the room you want is available. If you're looking for a room in a future month (which is often the case), each time you go back to the calendar, it defaults to the current month, so you then have to scroll again to the date you're looking for and click on the next event to see which room its in. If you forget to click "all events" on the side navigation first, or if you mess up the tag, then you risk submitting a request, thinking it was submitted but later learning that Shauna never received it. Also, all of the date drop-downs are time consuming - can we get rid of past years? The search function for "Seattle Program Center" makes it very difficult to find as well. All of the steps are time consuming, and there are a lot of steps and a lot of room for mistakes. It would be great to make all of this easier.

(1) Add a "More Info" or make it so that clicking on the "comment" in feedback takes the user to the "All" feedback page for the activity, course, event, or lodge stay from which that feedback originated.

(2) Add a "Download All | Download Selected" button to the bottom of the page that downloads a spreadsheet file with one sheet/tab for each feedback survey (e.g. Course Feedback, Field Trip, Lecture, Seminar, and Clinic Feedback, Trip Feedback, etc.). Each sheet will have meta data (e.g. title, dates) from the activity, course, event or lodge stay and then the feedback responses in the columns.

(1) Add filters for (a) Committee, a select list of on which the leader serves), and (b) Activity Type, a list of our activity types.

(2) Add a "More Info" or make it so that clicking on the "comment" in feedback takes the user to the "All" feedback page for the activity, course, event, or lodge stay from which that feedback originated.

(3) Add a "Download All | Download Selected" button to the bottom of the page that downloads a spreadsheet file with one sheet/tab for each feedback survey (e.g. Course Feedback, Field Trip, Lecture, Seminar, and Clinic Feedback, Trip Feedback, etc.). Each sheet will have meta data (e.g. title, dates) from the activity, course, event or lodge stay and then the feedback responses in the columns.

Summary:
Course-Related Activities need to be connected with the pertinent Course offering. (i.e. Course-Related Activities should NOT be connected to the generic Course Template and thereby connected to all offerings of Courses based on that Template).

Detail:

With the current setup, the process for creating an instance of a Course is to start with the pertinent Course Template. The Course is then filled out with more detail by creating Course-Related Activities (such as lectures, field trips, etc), which are at specific locations at specific dates / times.

It is important for each unique offering of a Course to have its own unique Course-Related Activities associated with it. However, the website system is NOT set up that way. Instead, the Course-Related Activities are tied to the COURSE TEMPLATE.

This creates enormous problems in situations where two or more instances of a Course are posted that overlap each other. For example, consider an instructor looking to register to instruct at one field trip. Their search for the course will yield a confusing display of ALL open instances of the Course (and also ALL open instances of ALL field trips of ALL open Courses) associated with that Course Template. The field trips for different courses are displayed co-mingled with each other. Instructors get confused – some take the extra step to select the specific field trip and register (which works) but some inadvertently register for the entire Course, which enrolls them in ALL field trips.

As a result, rosters of separate field trips get co-mingled with each other, and it is difficult-to-impossible for a field trip leader to disentangle rosters and have an accurate record of which instructors are registered for which field trips. This is unsatisfactory and makes it nearly impossible to coordinate field trips.

Even worse, the result at the end of the Course is it is nearly impossible to tell from the online rosters which individuals participated in which Course-Related Activities. For students of the Courses, it can be nearly impossible to tell which students have satisfied the requirements of the Course.

This situation is unsatisfactory and un-workable.

The fix would be to tie Course-Related Activities to the pertinent instance of the COURSE. Re-structure the architecture of the website so Course-Related Activities are NOT tied to the generic COURSE TEMPLATE.

The fix needs to be soon, while the records are still new enough that there has generally only been one offering of each course. If the fix were delayed to a time at which point there have been multiple offerings of courses, it would be difficult-to-impossible to derive which participants have been part of which Course-Related Activities and verify which participants have satisfied all the requirements for their respective Course.

Many leaders have asked for the ability to get a notification of when someone signs up for their trip or course. At the same time, many people are feeling inundated with too many emails and would not want these added to their inbox. The ability to opt in or out of notifications like this when you set up a trip or course has been suggested so I am putting it into this forum to see how many people would like to invest time into developing a solution for this. If possible, maybe people would prefer the choice of either email or text message notifications too.

Always show text box with search button in the header of the website, the magnify glass doesn't look like a search button the way other websites do. - suggestion from Focus Groups

In site search show summary view of course, activity and events. Bring search filters over to the left hand side which would allow you to search for activities, events and courses all in the same place. It is important that start date of the activity range is part of this site wide search. Make it so that leaders and admins can search for things like activity templates or course templates or contacts.

Idea accidentally merged with Steve Fox's "Generic Branch search" idea which was focused on making sure there is a place for static content like overviews that is easy to find from the branch pages.

For Committee rosters people can be associated with one of a hard-coded list of positions and can be advertised as a public committee contact in that position. The way Mountaineers Committees are typically administered has changed over the last few years. We are proposing that the list of positions be extended to better support current common practices.

We propose adding the following positions:

Safety
Vice Chair
Chair Elect
Chair Emeritus

"Safety" is meant to indicate the Safety Officer. Most Committees are now basing their Committee Charter on the Clubwide charter template, which specifies that the committee have a Safety Officer. Adding such a position allows the committee's safety officer to be publicly visible on the committee page, and could set the stage for automatically sending safety reports to that person in the future. We think the term "Officer" is weird, and propose just calling the role "Safety", similar to how the Leadership Chair role is just called "Leadership".

The standard committee charter template also specifies that committees have a Vice Chair, hence the addition of that position too.

The Chair Elect and Chair Emeritus positions are becoming more common as committee succession plans become more mature and more committees adopt the three-person Chair Elect/Chair/Chair Emeritus leadership model.