Automated Notification about upcoming reservations
For volunteers that book a space at the Seattle Program Center, it would be helpful to receive several notifications in the weeks/days leading up to their event prompting them to check that all details/times/dates are accurate, or to cancel if the event is no longer happening in order to help decrease overbooking space.
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Jennie Fitz commented
To improve space management at the Seattle Program Center, we recommend implementing a notification system for volunteers. This could include an initial confirmation email, followed by reminders two weeks, one week, and three days before the event. Each reminder would prompt them to verify details and cancel if necessary, along with clear cancellation instructions. This proactive approach will help reduce overbooking and ensure efficient space utilization.