Seminars and Course Activities Will Not Stay Private
Seminars and other course activities (lecture and field trips) will not stay private. They are continuously "self publishing" a few minutes after being withdrawn. Repeated withdrawals do not help - the seminar or course activity will self-publish ad infinitum. This causes seminars and other course activities to become publicly visible while they are still being developed and reviewed. Sometimes committee reviews - the review/discuss/edit/repeat cycle - can take a few weeks, so having those half-done seminars and courses live on the website is a problem.
This seems to be a new website bug for 2021? I don't remember seeing it before, but it's possible we just didn't notice before.
David Bradley
shared this idea
This idea is moving to priority. To learn more about the updated feedback status options and process, visit this blog: https://www.mountaineers.org/blog/new-technology-experience-manager-feedback-management-improvements
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There are many situations in which a leader would like to set up an
activity but are not ready to have it publish right away. Currently the
only option for an activity is 'published' status and it happens
automatically as soon as the activity is saved.One example is a Global Adventure trip where we currently have to publish
before all the necessary forms are ready in order for the forms to be
added. With the new email notification system, because everything publishes automatically we begin to get queries immediately with lots of confusion because the forms aren't imbedded in the listing yet. Another example would be when the leader wants to give a good description of the activity in order to have something to share with prospective co-leaders but doesn't want to publish until they are certain that they have a co-leader.Posted for Cheryl Talbert
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[Deleted User]
commented
Activities automatically publish when they are saved. This is a problem for leaders who want to be able to draft an activity listing and then have it reviewed by others before it is published. As soon as an activity publishes, it automatically activates lots of email alerts which then calls attention to the 'not ready for prime time' activity posting. Dating the opening of registration for a few days later doesn't help because a 'not ready for prime time' activity posting is still going out to a large audience. For leaders who are fine with publishing right away, sure, give them that option, but also offer an option to keep a listing private for those who want to generate a draft listing for review without typing it as a doc first and then retyping the final listing after review.
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Janette Powell
commented
A draft feature would also be really useful for a mentored leader - enabling communication to fine tune the posting - before it gets seen (if detailed are changed, maybe those joining the activity don't re-read the final edits prior to posting - maybe the only read the initial draft).
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Patrick Podenski
commented
I would also like to request this feature. A Draft (or Private) state is very desirable for the reasons provided by Chris.
Even if I set the registration start date well into the future, as it stands with the current system, Participants can add themselves to the Waitlist.
Of course this is premature and undesirable while the author of the event is still editing and refining the Activity.
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Chris Finley
commented
While developing course, we wish to keep the activities (lectures and field trips) private because the detail are not complete. We can make the activities private by changing the "State" from "public" to "private" by retracting the activity. However, when the course the activity belongs to is edited, saving those changes publishes all of the activities. This also causes notifications to be sent to people watching for that activity type long before the details are accurate.
When editing and saving a private activity, it may get published too.
