When youth forms expire and are in need of renewal, all guardians have to do is re-save information in order for the form to be current for the next 365 days. For program participants who have been a part of programming for a year or two, and might have changing medical, dietary, or transportation needs, this means that information is often outdated when shared with program managers and staff. (For example, a participant who was 6 when the forms were filled out may have new diagnoses or updated dietary preferences when they are 12 that have not been reported out since then.)
To address this, anytime after the first renewal of the form, a dialogue box could pop-up when guardians save the form that says something along the lines of "Thank you for updating your [specific name of youth form]. Please be sure the following information is up to date before saving the form for the upcoming year: [for Youth Information form the following] Parent/Guardian contact information, Emergency Contact information, Health information including allergies and medications, and Special Circumstances such as dietary needs. [for Youth Programs form] Transportation information including pick up persons and Program Waiver."