Improve Course Application Process GH2951
Improve the online forms so that applications can be housed on our website (which is ideal), with a prefilled field linking to a particular course, that the form builder creates. When the form is submitted, the applicant is automatically added to the "applied" roster, and the same process continues from there. This has the advantage of reducing admin burden, but it will require our online forms to be much easier to build so that our leaders will make applications in plone. Probably a much bigger project.
Currently, if a course requires an application, there's a link to the application in the course's registration portlet and checkbox asking if the person allowed to register based on an application they submitted. Peter is requesting further improvement to make the application requirement even more obvious to prospective students.
Peter Tran commented
The Mountaineers course pages do not have a feature that displays when the application period is or when an application period closes. The current process is to put the application period in the text/leader information about the course, which is often not seen by interested folks. In the last 3 years, some 1 course see anywhere from 4-15 people asking to register after the posted registration date because they did not read or see the leader notes.
This is not a unique problem as many other course have the same issues, especially the high demand courses. This is resulting in a large number of course leaders needing to write "Sorry, you needed to have applied 4 weeks ago" emails and is generally decreasing morale to the leaders.
A course splash page with some kind of confirmation or acknowledgement of the application date might be helpful