The Role column I assume is important for Meany since it takes a number of people to operate the facility. For Baker there are typically two or four hosts and the current generation of Baker hosts won't go to the effort of registering. Based on this I don't think Baker has much use for this column but I have no problem having it on the roster.

The only available roles are Host, Volunteer and Participant. We should keep these if it would help guests checking in to know who’s in charge. We can expand them if it would help manage the volunteer crew.

In family activities only, recognize when an adult attached to a youth membership has registered and override the Youth Information Form requirement for youth attached to the registered adult’s membership when they register. They would still need to be required to fill out the Family activities program form because otherwise we’d have no waiver on file for the youth.

Considerations:

What do we do if the parent or parents cancel? This is a family activity which should be parent-child combos, so this does not seem like but…?
From Becca - Is there an option to have the system cancel a child if the parent cancels and the child has no completed youth form?

What about friend-children who may come along (e.g. my dad, my best buddy and me)?
From Becca - Friend children need to complete the forms.
This should work as long as they are on their own family guest account. Is there a way to add text to the membership page https://www.mountaineers.org/members/muppet-gardner-pollmeier/manage-membership that indicates/warns members that they may only add youth to their family membership who they are the legal guardians for?

What if something happens to the parent (lost, major injury, etc.) on the trip such that they cannot provide info that would be on the form?
From Becca - We’ve decided this risk is very low, and at minimum we would have the child’s name, address and emergency contact info from the website.

At the scramble summit, there was unanimous desire to be able to tag a scramble as rock or snow. I gave two suggestions and they didn’t seem to have a strong opinion one way or another.

First: since Winter Scramble is under difficulty, just add Rock Scramble and Snow Scramble. They liked the simplicity of this and that if something is rock/snow you can just tag something as both. They did feel like its not truly a “difficulty” rating, so logically it doesn’t make a lot of sense under difficulty.

Second: Add a “scrambling category”. The benefit here is that it shows up where it makes more logical sense. The downside is we would need to list Rock Scramble, Snow Scramble, Rock/Snow Scramble and Other.

For events, make it possible for people to sign up as a volunteer. Currently, people who RSVP to an event are labeled participants by default. But on the roster, there are 3 roles people can have: event contact, volunteer, or participant. Whoever is managing the roster can re-label people as volunteers, but it would be nice if people could initially RSVP themselves as a volunteer. This would also serve as a recruitment tool for events that need extra volunteers. But maybe this could be a feature that you could turn on or off by adding separate lines in the event set-up for participant capacity and volunteer capacity. If you enter a number for volunteer capacity, that many people can sign up as a volunteer. If you enter zero, no one can sign up to volunteer.

For Activities that award a badge, the Roster page contains a check box named "Assign Badges" whose description says "Check this box if this person should be granted the activity badges when the activity ends". The description is misleading because the badge is not granted until the activity is closed. In the lifecycle of an event, "Ended" and "Closed" are two different things: an activity is considered "ended" once its End Date is in the past.

It looks like this may just be a simple typo in the checkbox description. If so, updating the text from "ended" to "closed" may be all it takes to make this clearer.

Note that the current language can waste volunteer time as they try to figure out why badges aren't showing up even though the activity is ended and marked successful. This may also require volunteers trip leaders to email trip participants about why their badges haven't shown up yet, etc.

Please fix the feedback form-
Under the overall rating you only give four options and there have been a number of times that I didn’t want to mark “Pretty good, I'd go again” or “Not so great, I'd think twice about going again”, but needed something right in the middle like- it was OK, but I might or might not do it again.
With the options given “Not so great” is just a little better than a disaster. We need some kind of “ho hum” option. Sometimes it isn’t as bad as “Not so great” but it isn’t “Pretty good” either.
When faced with the lack of the “middle, 5th” option I do not respond because I can’t respond given the options and thus you don’t get any feedback. No info is better than the wrong info to me.

I don’t think I am the only one not responding because of the lack of the options.

Thanks for listening,
Tad Englund