13 results found

1. Add Waiver Expiration Date Column to Roster

   Add a column to the program committee roster (or individual course rosters) displaying the waiver expiration date. Today the FT Coordinators find out about expired waivers only when they are trying to add instructors to the activity. Instead, a column in the roster (main committee roster or individual course roster) will help them proactively act on the situation.

   I assume other programs and branches will also benefit from this column as the process for waiver verification is cumbersome! Happy to chat more if needed! Thanks!

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   0 comments  ·  Rosters  ·  Delete…  ·  Admin →
   Closed  ·  AdminDevin Lampe (Technical Experience Manager, The Mountaineers) responded

   This idea is closing as it did not reach enough votes/engagement over the past few years to be prioritized. To learn more about the updated feedback status options and process, visit this blog: https://www.mountaineers.org/blog/new-technology-experience-manager-feedback-management-improvements

2. Add COVID-19 badge to activity and lodge stay rosters

   To make vaccine verification easier, a number of volunteers have asked about adding a COVID-19 Vaccine badge column directly to activity rosters, viewable from the main roster page. This way leaders don't have to download rosters or click into individual member profiles.

   Additionally, lodge stay rosters do not have the same badge field that activity rosters have. A number of lodge hosts have expressed the need to be able to view badges from the roster page, in any format (but preferably through a direct COVID-19 Vaccine badge column).

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   0 comments  ·  Rosters  ·  Delete…  ·  Admin →
   Closed  ·  Jeff Bowman responded

   No longer needed.

3. Allow primary leaders to uncheck their "show as contact" for an activity

   Course and course lecture/field trip leaders are increasingly utilizing generic Committee profiles or Basic Course profiles as the Primary Leader for course related activities to make sharing the workload of answering participant questions and managing the rosters easier. Burnout is a common consideration I hear from leaders choosing to do this.

   However we need real people to lead activities for many reasons, chief among them are:
   • Someone from The Mountaineers (or approved by us) needs to be on site and manage the participants.
   • Our emergency and leadership teams needs to know who is in charges in case an incident or accident happens.
   • Someone needs to close the activity and assign credit.

   Allowing the removal of a primary leader as a contact for an activity will help volunteers by ensuring that questions go to a shared inbox (listed as a co-leader), will help members by reducing the time they wait for answers from a single individual, while preserving our ability to quickly identify the accountable individual on the ground at these activities and at-bat for closing the activity on the website.

   As a side-benefit, leaders might adopt the use of the "mentored leader" activity role more readily if they have the ability to display the mentored leader as the sole contact for the activity.

   Course and course lecture/field trip leaders are increasingly utilizing generic Committee profiles or Basic Course profiles as the Primary Leader for course related activities to make sharing the workload of answering participant questions and managing the rosters easier. Burnout is a common consideration I hear from leaders choosing to do this.

   However we need real people to lead activities for many reasons, chief among them are:
   • Someone from The Mountaineers (or approved by us) needs to be on site and manage the participants.
   • Our emergency and leadership teams needs to know who is in charges in case an… more

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   2 comments  ·  Rosters  ·  Delete…  ·  Admin →
   Closed  ·  AdminDevin Lampe (Technical Experience Manager, The Mountaineers) responded

   Changing from DECLINED to CLOSED to follow the improved and streamlined feedback status options: https://www.mountaineers.org/blog/new-technology-experience-manager-feedback-management-improvements

4. Badge Rosters Access

   To implement the new climbing leader progression (as well as the recently updated snowshoe leader progression), please give committee admins access to edit leader badge rosters. While there's a very small risk that someone could accidentally remove a person from a different branch from a badge roster, that's simple to fix. (note: if it can be possible to manager leader badges via the committee roster, that would also be a workable solution).
   Thanks!

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   0 comments  ·  Rosters  ·  Delete…  ·  Admin →
   Closed  ·  AdminDevin Lampe (Technical Experience Manager, The Mountaineers) responded

   Changing from DECLINED to CLOSED to follow the improved and streamlined feedback status options: https://www.mountaineers.org/blog/new-technology-experience-manager-feedback-management-improvements

5. Give site admins permission to 'remove' people from rosters

   In order to prevent folks who have been canceled from moving back to the top of the wait list as a result of their original registration time (this happens in CHS often), allow staff to 'remove' the person from the roster. This will mean they receive a new registration time every time they move from 'canceled' to 'wait listed'.

   2 votes

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   0 comments  ·  Rosters  ·  Delete…  ·  Admin →
   Closed  ·  AdminDevin Lampe (Technical Experience Manager, The Mountaineers) responded

   This idea is closing as we want to avoid removing people from the roster when possible as we want to keep a record of who cancelled. There is also a future ask we are working on to support member's signing up for multiple waitlists and keeping their registration date will be an important input for this functionality. As a work around, the registration date is editable by site admins so they should be able to push that date back when appropriate to set the waitlist order to what the leader prefers.

6. Display Initial Message for Course Tempalate Team Rosters GH2941

   For course template team rosters that have a slow initial load time, display the message, "Gathering roster data. This may take a up to a minute." until the roster data is displayed.

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   0 comments  ·  Rosters  ·  Delete…  ·  Admin →
   Closed  ·  AdminDevin Lampe (Technical Experience Manager, The Mountaineers) responded

   This idea is closing as it did not reach enough votes/engagement over the past few years to be prioritized. To learn more about the updated feedback status options and process, visit this blog: https://www.mountaineers.org/blog/new-technology-experience-manager-feedback-management-improvements

7. Comma delimited roster email address copy GH2884

   Under "copy email addresses" in the roster, could we also have two separate ones, comma delimited and semi-colon delimited?

   2 votes

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   1 comment  ·  Rosters  ·  Delete…  ·  Admin →
   Closed  ·  AdminDevin Lampe (Technical Experience Manager, The Mountaineers) responded

   This idea is closing as it did not reach enough votes/engagement over the past few years to be prioritized. To learn more about the updated feedback status options and process, visit this blog: https://www.mountaineers.org/blog/new-technology-experience-manager-feedback-management-improvements

8. Co-leader and Mentored Leader Activity Roster Automation

   For adding to only (not editing) an activity team roster record, if the role is "Mentored leader" or "Co-leader," automatically check the "Admins" and "Show as contact" boxes.

   3 votes

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   Closed  ·  3 comments  ·  Rosters  ·  Delete…  ·  Admin →

9. Committee roster updates based on activity level

   One of the things were trying to do right now is clean up the roster, lots of old info there. Any chance those can be self updating fields? For example the scramble standard says leaders have to do at least one trip every 2 years. Something similar could work for instructors too.

   5 votes

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   5 comments  ·  Rosters  ·  Delete…  ·  Admin →
   Closed  ·  Jeff Bowman responded

   We added the ability to download badges for all on a committee roster, so there is enough data for a “real human” to review and make decisions about a leader’s status. This is better than a costly automated system that could accidentally remove a person from a roster.

10. Improve search functionality in the Add Person to Roster field

    Improve the search capabilities of the lookup field when you are using the "Add Person to Roster" field. Let’s say I’m looking at an activity and I want to add a person to the roster. I click the Roster option near the top of the window then click the button to add a person. A data entry form then appears. When I click in the name window the options for what I can type are extremely limited. If I type the name of a person the way they themselves have told me it is spelled, very often there is no match, even if I only type a fraction of the name. The lookup algorithm for that field seems to be very selective about how information can be entered. I find I have to abort the form, go back to the magnifying glass search function on the main website window, type in a fraction of the persons name, and then copy the spelling of the name from there. Then I go back to the roster form, click in the name field, past in the name I got from the magnifying glass search, and then I get a hit. It would be so much easier if the lookup in the form worked the same way the lookup with the magnifying glass worked.

    Improve the search capabilities of the lookup field when you are using the "Add Person to Roster" field. Let’s say I’m looking at an activity and I want to add a person to the roster. I click the Roster option near the top of the window then click the button to add a person. A data entry form then appears. When I click in the name window the options for what I can type are extremely limited. If I type the name of a person the way they themselves have told me it is spelled, very often there is no… more

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    0 comments  ·  Rosters  ·  Delete…  ·  Admin →
    Closed  ·  AdminDevin Lampe (Technical Experience Manager, The Mountaineers) responded

    This idea is closing as it did not reach enough votes/engagement over the past few years to be prioritized. To learn more about the updated feedback status options and process, visit this blog: https://www.mountaineers.org/blog/new-technology-experience-manager-feedback-management-improvements

11. Make Sort Stick on Roster SD581

    Make it so when you switch sort order to alpha or by role (like instructor or admin on a committee) it stays while you are editing.

    It would also be good to have this on the calendar function as well to remember what date you were on.

    2 votes

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    6 comments  ·  Rosters  ·  Delete…  ·  Admin →
    Closed  ·  AdminDevin Lampe (Technical Experience Manager, The Mountaineers) responded

    This idea is closing as it did not reach enough votes/engagement over the past few years to be prioritized. To learn more about the updated feedback status options and process, visit this blog: https://www.mountaineers.org/blog/new-technology-experience-manager-feedback-management-improvements

12. Access to Badge Rosters

    Provide access to badge rosters with means for admins to maintain them and correct inaccuracies. I know of no defensible reason to hide this information, especially from committees that need it to do their jobs.

    8 votes

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    11 comments  ·  Rosters  ·  Delete…  ·  Admin →
    Closed  ·  AdminDevin Lampe (Technical Experience Manager, The Mountaineers) responded

    Changing from DECLINED to CLOSED to follow the improved and streamlined feedback status options: https://www.mountaineers.org/blog/new-technology-experience-manager-feedback-management-improvements

13. Add status column to course roster

    The course roster can be improved with a new column to show status of the students and instructosr. Students start out as registered then progress to graduated, cancelled, failed, extended, etc. Instructors may also cancel, no show. Using the role column to carry that fact is not the best because then when the status changes we lose track of the actual role. For example, if the status changes to cancelled, we no longer know if the registration was for a student or an instructor.

    By extension, this idea means that "graduated" is a status of the student role, not a role in it's own right. And "granted" is a status of the Equivalency Candidate role, not a role in it's own right.

    Possibly the registration status column could be expanded for this purpose, but I really think that is a different fact and should be tracked separately.

    The course roster can be improved with a new column to show status of the students and instructosr. Students start out as registered then progress to graduated, cancelled, failed, extended, etc. Instructors may also cancel, no show. Using the role column to carry that fact is not the best because then when the status changes we lose track of the actual role. For example, if the status changes to cancelled, we no longer know if the registration was for a student or an instructor.

    By extension, this idea means that "graduated" is a status of the student role, not a… more

    3 votes

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    2 comments  ·  Rosters  ·  Delete…  ·  Admin →
    Closed  ·  AdminDevin Lampe (Technical Experience Manager, The Mountaineers) responded

    Changing from DECLINED to CLOSED to follow the improved and streamlined feedback status options: https://www.mountaineers.org/blog/new-technology-experience-manager-feedback-management-improvements