45 results found

1. Exportable PDF Feedback Reports

   BACKGROUND

   I have the ability to see my feedback history. As a committee admin I have the ability to see a portion of the feedback history for anyone who has led a trip for my committee. I cannot see the feedback history for someone who has led trips for some other committee.

   USE CASE

   As a Leadership Chair for various committees (current and past) I review leadership applications. Often these prospective leaders are already leaders for another branch and/or committee. As part of the feedback gathering process, it is important for me as the Leadership Chair to gather as much relevant feedback as possible.

   This includes soliciting direct feedback from references listed in the application, open comment from our committee, and a review of the prospective leader's Participation Notes. It also should include review of any feedback the leader has received over time from trip participants.

   What I have had to do in the past is email committee chairs and ask them to review the feedback and provide a qualitative assessment. What I would prefer is to simply be able to review all of the feedback directly, without bothering the committee chairs. Participant feedback is imperfect, but valuable.

   What I would like is a system where:

   1) The member can export their feedback history (filtered using existing filters) directly to a PDF they can submit to me directly

   2) I can request such a PDF export of feedback from staff

   Ultimately, regardless of the mechanism to obtain, the key component is that feedback can be exported. It would be great to export the graphs first, followed by the comments, exactly how it is on the website.

   I uploaded an example (created using Camtasia)

   BACKGROUND

   I have the ability to see my feedback history. As a committee admin I have the ability to see a portion of the feedback history for anyone who has led a trip for my committee. I cannot see the feedback history for someone who has led trips for some other committee.

   USE CASE

   As a Leadership Chair for various committees (current and past) I review leadership applications. Often these prospective leaders are already leaders for another branch and/or committee. As part of the feedback gathering process, it is important for me as the Leadership Chair to gather as much… more

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2. Difficulty Label Changes

   The long-form of this proposal with better formatting and screenshots is here:
   https://docs.google.com/document/d/1Vef3Nw-ulHzJdeKUhYSv95PX7FcAcigM7R2z6H5tn8g/edit?usp=sharing

   This is a copy-paste and loses formatting:

   ==========================

   Problem
   All trips posted have a “Difficulty” rating and a “Leader Rating” value, but trip listings only display the Difficulty rating. Sometimes the difficulty of a trip is indicated by the combination of the difficulty field and the trip template. For example, an Intermediate Snowshoe is posted using an “Intermediate Snowshoe” template and will have a difficulty label to indicate how strenuous the trip is expected to be. Other activities, such as Cross-Country Skiing, indicate the trip difficulty solely through the difficulty label.

   There are some major problems with the website’s current approach to difficulty labels.

   There is a global list of difficulty labels for all activities
   Each place listing can have (and usually does have) a default value for difficulty. This means for places that support multiple kinds of activities, there will be multiple different labels here for each activity.
   This field auto-populates with the default for the place. Because it has a default, the trip leader is not required to look at or change this field and in the overwhelming number of cases, does not. This means that the trip will be listed with a bunch of confusing, irrelevant difficulty labels that participants find extremely hard to reason about.

   Other times, the default value is “Varies” and that gets carried through. In many many cases, using the default difficulty value is incorrect.

   Proposal
   I propose some changes that will better set our leaders up for success:
   Restrict Difficulty Values: Instead of maintaining a global list of difficulty labels, tie the list of possible difficulty values either to the trip template or the activity type. This way when the trip leader selects the field, they will only be given options relevant to the activity type.

   Activity Template
   Labels
   Day Hike
   Easy, Moderate, Strenuous, Very Strenuous
   Alpine Scramble
   Strenuous 1-5, Technical 1-5
   Winter Scramble
   Strenuous 1-5, Technical 1-5, Winter Scramble
   Cross-Country Ski
   G-XC1-4 Groomed, U-XC1-4 Ungroomed
   Basic Snowshoe
   Easy, Moderate, Strenuous, Very Strenuous
   Intermediate Snowshoe
   Easy, Moderate, Strenuous, Very Strenuous
   Backcountry Ski
   M1 Intermediate, M2 Advanced, M2G Advanced Glacier, M3 Expert, M3G Expert Glacier
   Bikepacking
   Easy, Moderate, Strenuous, Very Strenuous
   Basic Rock Climb
   Strenuous 1-5, Technical 1-5
   Basic Glacier Climb
   Strenuous 1-5, Technical 1-5
   Sea Kayak
   Sea Kayak I-VI
   Trail Running
   Easy, Moderate, Strenuous, Very Strenuous, Ultra, Advanced Ultra 1, Advanced Ultra 2

   Opt 1 - Template: Internally, this would mean that the template object would need a new field called “Difficulty Tags” (or something) that would include all of the possible difficulties. When creating a trip, the “Difficulty” field would work the same as it does today, except that the list of tags you are allowed to add is restricted to the possible difficulties from the activity template, rather than the global list it looks at today.

   Opt 2 - Activity Type: The above would require each activity template to have the difficulty field set the same. For example, all three Snowshoe activity templates would require you to go in and set the difficulty values to the same labels for each template. It might be more convenient to leverage the “Activity Type” field to get the list of possible labels. In that way, since all three snowshoe templates are already marked as “Snowshoeing” activity types, you would just need to associate “Snowshoeing” with the relevant tags to get the validation, and you would not need a template-specific list (instead you’d need a table linking activity type to the allowed tags).

   On trips, make Difficulty a required field and, in cases where there are multiple potential activities, do not attempt to set any default value. This will force leaders to put something here. An exception here would be when the place listing only has one difficulty rating (for example, a peak is only ever a scramble peak, so the default scramble rating is fine, or a sea kayak trip), but any place where there are a bunch of labels, they should probably be removed as the Difficulty default and moved into the route description, like this example from the website: Pinnacle, Plummer, Denman, Lane & The Castle — The Mountaineers

   This also makes sense given that many places have a bunch of routes that you select from the “Alternate Names” dropdown, and the odds that the default difficulty is correct for all of those routes is… low.

   An alternative you could consider would be to allow the difficulty field to remain for multi-activity types, but to prune the list when the template is used to erase any labels that don’t match the activity template or activity type.

   For example, consider Amabilis Mountain, which has labels for backcountry skiing, cross-country skiing, and snowshoeing.

   Difficulty: M1 Intremediate Ski, Strenuous, G-XC 4 Advanced Groomed, U-XC 3 Intermediate Ungroomed
   Depending on the template I use to post this, by cross referencing this field allowed value, I will get a different result, because any label that’s not in the allow list for the activity type would be removed.

   Snowshoe
   Strenuous
   Backcountry Ski
   M1 Intremediate Ski
   Cross-Country Ski
   U-XC 3 Intermediate Ungroomed, G-XC 4 Advanced Groomed

   While it’s still not perfect–cross-country ski still ends up with two default labels–it’s going to be more accurate overall than what someone would see today, which is just all four labels.

   While there is a link to “Activity Overviews” for this field, it would be nice if the template could have a custom link to the activity-specific page. For example, the Alpine Scramble and Winter Scramble templates would link to (Scrambling — The Mountaineers).

   Summary
   To require the fewest changes for maintainers, my recommendation would be:
   Associate the “Activity-Type” label with a list of “Allowed Difficulty” tags and make the dropdown for the “Difficulty” field look at the allowed tags. If there are multiple activity types, then union the list of allowed tags.
   Make “Difficulty” a required field (i.e. cannot be blank).
   Leave all default values alone. When a trip is posted from a template, validate the default values against the allowed difficulty tags and remove any that aren’t allowed. If the activity type is changed, re-validate and update the Difficulty field (for example, if I change Amabilis from a snowshoe to backcountry ski, the difficulty field should auto-update from Strenuous to M1 Intremediate Ski by virtue of the validation).
   Add the activity-specific link to the trip template (this is nice-to-have, but absolute lowest priority).

   The long-form of this proposal with better formatting and screenshots is here:
   https://docs.google.com/document/d/1Vef3Nw-ulHzJdeKUhYSv95PX7FcAcigM7R2z6H5tn8g/edit?usp=sharing

   This is a copy-paste and loses formatting:

   ==========================

   Problem
   All trips posted have a “Difficulty” rating and a “Leader Rating” value, but trip listings only display the Difficulty rating. Sometimes the difficulty of a trip is indicated by the combination of the difficulty field and the trip template. For example, an Intermediate Snowshoe is posted using an “Intermediate Snowshoe” template and will have a difficulty label to indicate how strenuous the trip is expected to be. Other activities, such as Cross-Country Skiing, indicate the trip difficulty solely… more

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3. Add "Submit Incident Report" to Lodge stays

   Add incident reporting button to lodge stays. Lodges have their own inherent dangers, like falling out of bunks, falling down stairs, sliding down hills out of control, or having a bench fall over on someone's foot while she vacuums.

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4. Clarify that "Add 3% to cover credit card fees" is only for donations

   Consider adding some clarifying language or different shading to the script for the '3% for credit card fees' check box. Although it is clearly displayed in the donations section, folks often want to cover the fees regardless of it's for a donation or a course/activity/program fee, and it can be confusing when the cart total does not change. I suggest updating the below language to "Add 3% to over credit card fees (for donations only)."

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5. Display co-requisite badge status on course roster

   As a course administrator, it becomes difficult to manage and check on every individual's requirements to be met for the graduation needs of the respective course. When courses require co-requisite badges in order to graduate, display the course roster with additional columns stating when the respective badge was awarded to an individual for each co-requisite badge. This will immensely improve the process for course administrators to check on verifying individuals' records before graduating them. Also, providing a great tracking tool to follow up on individuals needing more help with courses and such.

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   High Priority  ·  AdminKristina Ciari Tursi (Admin, The Mountaineers) responded

   Turns out this was not completed as planned. We've added it back to the top of the iterations list.

6. “Don’t Forget to Volunteer” Reminder Email ~Salesforce

   Please create another auto generated email that is sent to folks after six months from graduation (i.e. have earned a course badge) to remind them to consider volunteering. This draft can be found under the second heading as “Potential ‘don’t forget to volunteer’ reminder email” in the updated draft in https://docs.google.com/document/d/1lrRXmCqTQHNHA0vFPDT_X0F3dF2PeOzpT5gQi8glerA/edit#heading=h.vz61m7xwxy0m.

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7. Move the "Manage Registration" Button on Mobile View

   It would be helpful for the 'Manage Registration' button to be moved to someplace more prominent for students registering with their mobile device. Right now it is at the bottom of the page which is confusing for students and often generates a lot of emails on registration days. Another solution might be to make the button appear on each activity page for students that are registered in a course. Right now its a maddening cycle of referring back to the course page because people can't figure out where the button is located.

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8. Add "Permission Requested" Status

   I wonder why we don't simply add folks who request permission to the roster as a Permission Requested status instead of the current system. When I have a bunch of permission requests in my email, if I'm not thinking about it, it's very easy to process those requests in the wrong order, starting with the most recent instead of the oldest. If the were on their own section of the roster (such as with the waitlist) and sorted by request time, it would be much easier to go down the list in the right order. It would also address another issue with "Permission Request opening date" since that would just be the registration opening date since requesting permission would be a form of registration.

   Also, I usually go from permission request to manually adding folks to the roster. Rarely do I reply to them and tell them to click the box and register. This flow would make it easier to do that since I would just change their status from "Permission Requested" to "Registered" or "Waitlist."

   I wonder why we don't simply add folks who request permission to the roster as a Permission Requested status instead of the current system. When I have a bunch of permission requests in my email, if I'm not thinking about it, it's very easy to process those requests in the wrong order, starting with the most recent instead of the oldest. If the were on their own section of the roster (such as with the waitlist) and sorted by request time, it would be much easier to go down the list in the right order. It would also address another… more

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9. Seminars and Course Activities Will Not Stay Private

   Seminars and other course activities (lecture and field trips) will not stay private. They are continuously "self publishing" a few minutes after being withdrawn. Repeated withdrawals do not help - the seminar or course activity will self-publish ad infinitum. This causes seminars and other course activities to become publicly visible while they are still being developed and reviewed. Sometimes committee reviews - the review/discuss/edit/repeat cycle - can take a few weeks, so having those half-done seminars and courses live on the website is a problem.

   This seems to be a new website bug for 2021? I don't remember seeing it before, but it's possible we just didn't notice before.

   Seminars and other course activities (lecture and field trips) will not stay private. They are continuously "self publishing" a few minutes after being withdrawn. Repeated withdrawals do not help - the seminar or course activity will self-publish ad infinitum. This causes seminars and other course activities to become publicly visible while they are still being developed and reviewed. Sometimes committee reviews - the review/discuss/edit/repeat cycle - can take a few weeks, so having those half-done seminars and courses live on the website is a problem.

   This seems to be a new website bug for 2021? I don't remember seeing it… more

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10. Change "mentored leader" to "mentor" in the dropdown choice for activity role.

    That way, the mentee can create the listing and be the primary contact. The mentor can then be listed as ... Mentor.

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11. Phone Number Validation

    I noticed in one of my activities that a member put their e-mail in the phone number field. This should not be allowed. Phone numbers should require validation to ensure that they satisfy the expected format.

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12. Stop showing activities that occur TODAY in the "My Activities History" section

    Right now, any event I am leading today shows up as the first thing in the "My Activities History" section on my profile. However, this is (and always has been) very annoying, because I have to scroll down to find it. Due to recent (and welcome) website optimizations, the history section loads more slowly, so I have to wait for it to load before I can open the activity I'm leading that day in order to print the roster.

    The activity I'm leading that day is the activity I'm going to need to access the quickest in order to print rosters and close it out afterwards. It's much more convenient for that to remain at the top of my activities page than for it to be down in the history.

    I would think this should be a simple fix--just adjusting the filter that splits these out.

    Right now, any event I am leading today shows up as the first thing in the "My Activities History" section on my profile. However, this is (and always has been) very annoying, because I have to scroll down to find it. Due to recent (and welcome) website optimizations, the history section loads more slowly, so I have to wait for it to load before I can open the activity I'm leading that day in order to print the roster.

    The activity I'm leading that day is the activity I'm going to need to access the quickest in order to print… more

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13. RSS feed for Blog entries

    An RSS feed is an easy way to allow readers to learn of and read blog entries without visiting the site. As it is, I don't remember to visit the site and check the blog often enough. My online reading is almost entirely through RSS feeds to the new sites and magazines I follow. Building an RSS feed is straightforward, does not have to display in the user interface, and requires no maintenance.

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14. Add Pronoun Field to Rosters - Part 2 GH2887

    We not only want people to be comfortable being themselves, but also to be celebrated for their identities and what makes them unique. In addition, we try to build a culture where we don’t make assumptions or pass judgment on each other. So if a person chooses to tell you their pronouns (in their profile or otherwise), they are simply letting you know how you can refer to them, without you having to make any assumptions.

    Part 1 - Add pronoun field to profile edit form and profile display.

    Part 2 - Add pronoun field to roster displays and downloads.

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15. Allow Rich Text Editing When Sending Email from the Website SD345

    When sending email from the website, allow the use of simple rich text formatting (bold, italic, hyperlinks, etc.) and adding attachments when sending email from a roster or the carpool features on our website.

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16. Update "Last Activity Led" column in committee rosters to add co-leaders and exclude cancelled trips GH3277

    Currently, the "Last Activity Led" column in committee rosters on the website only factors in activities where the contact is listed as the Primary Leader, and includes activities that were cancelled.

    Please exclude cancelled activities from this calculation, and include activities where the contact is listed as a Primary Leader OR a Co-Leader.

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17. Make the Volunteer Hours page visible to all leaders GH3166

    Similar to how leaders can view any member's activity/course history. This would help leaders get a sense for a member's availability, see what they have or haven't tracked, etc.

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18. Add a "Branch" column in addition to a "Branch" filter on the Committee Chair Directory GH3140

    This would be helpful for searching and filtering in the directory, and it would help make clear which committees belong to which branch.

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19. Make contributors other than "authors" be eligible for search GH3167

    When we perform a search on mb.org using contributor names, currently only "by" works. We'd like to make it so that searches for all contributors (photos by, epilogue by, etc. etc.) also works in search.

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20. Email Reminder for Activities, Courses and Events About to Open for Registration SD509

    As a site user, allow me to choose to get an email the day before an activity, course or event opens so that I get a reminder to register for an activity or course for which I plan to register.

    It would be ideal to add a checkbox along with "Send me an email reminder the day before this opens for registration." to the registration portlet where the the opening date is displayed. We're currently thinking a new role on the roster may be the best way to accomplish this.

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    High Priority  ·  Jeff Bowman responded

    Please see the IT Planning & Prioritization sheet, https://docs.google.com/spreadsheets/d/1x1_tMuGpZZC4-xxyiDTzALvnbSPn2SJz3FveQQuyfmY/edit?usp=sharing, for where this project is ranked among other projects.