Some of our committees have set up online applications for people to send in when they want to be considered as an activity leader. The applications are forwarded by member services manually to the committee chair or leadership chair of the activity committee that the person wants to lead for. However right now the only way we have to keep track of past applications is in our email. It would be very helpful if all online applications could automatically be sent to a folder on the requested activity committee's page on the website, with permissions set so that committee admins could access them.

After completing two "Stewardship Half Day" activities the participant is expected to send an email to info@mountaineers.org requesting their Stewardship badge. This fact was documented in a one-time email sent to activity chairs and some activity leaders when the new template was launched in November, 2020 (see attached pdf) but does not appear to be documented anywhere else. Moreover, people who post Stewardship Half Day activities are expected to include the need for manual follow-up in their activity descriptions, but that also appears to have been mentioned only in the one-time November email. As a result, Stewardship Half Day activities are being posted without the documentation, which leads to confusion and questions on the part of activity participants who have completed two half-day activities but have not received a Stewardship badge -- they do not know they need to ask for it manually because that is not documented anywhere.

The natural place to document the need for manual follow-up would be in the summary field of Stewardship Half Day template itself:

https://www.mountaineers.org/activities/activity-templates/stewardship-half-day

For Course activity templates the "Description" field of the template gets copied into every activity created with that template. If the same is true of non-course activity templates, then perhaps the text that was recommented in the November email could be included in the Description field of the activity template so that it is automatically copied into every Stewardship Half Day activity:

"As a half-day activity, participants who complete this activity are not eligible to receive the Stewardship Credit badge. If you have completed multiple half-day stewardship activities within the past year and you need this badge for course credit, please email info@mountaineers.org with the dates of your participation and our Member Services team will award you the badge."

Alternatively, this text could be included somewhere else in the description field of the template so that there is at least a possibility that leaders will see it when creating new activities.

For an adult registering for an adult course (i.e. one that's NOT a Youth Program), display this text The leader of this course has explicitly given me permission to register and I understand I may be permanently deleted from the roster if I sign up without that permission. I further verify that I have the skill requirements necessary to safely participate. {Request Leader's Permission} if no application form URL is specified and the person registering is not a youth.

For a youth registering for an adult course (i.e. one that's NOT a Youth Program"), display a checkbox with this text I have verified that a Qualified Youth Leader will be present for this all course activities. The youth registrant meets the age and skill requirements and has permission to participate in this course. {Request Leader's Permission} for all youth. (Note that this is in addition to a required application form if an application for URL is specified).